Workshops

Workshops provide an opportunity for a group of participants to exchange ideas on some topic. CHI '95 provides facilities for groups to meet for one, one and a half, or two days prior to the formal conference, to discuss issues in both research and applied topics. Workshops can be a valuable forum for exchange of ideas among individuals with different perspectives on a topic.

Review Process

Workshop proposals will be reviewed by a committee and acceptance will be based on an evaluation of the relevance of the theme to the field, the potential for generating useful results, and the organizer's ability to provide effective leadership.

Format

Summary

Prepare a one-page summary of the workshop, containing the title, organizer's name, organizer contact information, keywords, and a summary of the issues and goals of the workshop. This summary must be prepared in the Conference Proceedings format, except that no abstract is required. It will be published in the CHI '95 Conference Companion if the workshop is accepted.

Proposal

Prepare a three-page proposal for the workshop review committee. Workshop proposals should contain:

an outline of the theme and goals of the workshop and its relevance to the field.
a description of the desired number of participants, the participant selection process, pre-workshop activities, and planned workshop activities, including length of time.
a brief description of each organizer's background, including relevant past experience with workshops.

Upon Acceptance

Organizers will be notified of acceptance or rejection by the end of November 1994. The one-page summaries of accepted workshops will be published in the CHI '95 Conference Companion. Electronic versions will be published on a CD-ROM. The organizer of each accepted workshop will receive an Author Kit with detailed instructions on how to submit both the camera-ready copy and the electronic version of the summary. These materials are due on January 6, 1995.

The organizer is also responsible for:

drafting a 1- to 2-paragraph Call describing the workshop and the participant selection process. The Call is disseminated electronically and published in the SIGCHI Bulletin and the CHI '95 Advance Program.
receiving requests for participation in the form of position or participation statements.
selecting and inviting participants.
distributing statements to all participants in advance. The statements provide participants with background and a chance to interact before the event.
developing an agenda in advance of the event and outlining planned workshop activities and their durations.

At the Workshop

The organizer is responsible for facilitating discussion. This includes helping to establish and maintain a productive interaction, and allowing everyone to participate. In workshops the focus is on group discussion of a topic rather than presentations of individuals' positions with follow-up questions.

CHI '95 provides meeting rooms, coffee breaks, and audio-visual support for workshops. Workshop participants, including organizers, will be charged a small fee to cover this support.

Additional Information

It is important for the results of a workshop to be communicated to a larger audience. This is often accomplished by holding a Special Interest Group meeting and by publishing a description of the workshop events in the SIGCHI Bulletin.

Checklist for Submissions

Every year some submissions are returned without review because the authors failed to follow the guidelines established by the conference committee. Don't let this happen to you! Please follow the steps in this checklist in preparing your submission, and double-check that you have met all the requirements before sending it.

Read the General Submission Instructions.
Note that submissions must be in English, and that electronic mail or FAX submissions will not be accepted.
Fill out the Standard Cover Sheet.
Fill out the Planning Information Sheet.
Prepare a two-page summary in the Conference Proceedings format for publication, as described above.
Prepare a proposal for review, as described above.
Be sure that your submission contains no proprietary or confidential material. Submission of video or pictures of identifiable people should be done only with the understanding that responsibility for the collection of appropriate permissions rests with the submitter, not CHI '95.
Collect the Standard Cover Sheet, the Planning Information Sheet, the summary, and the proposal, in the order given, in a packet. Use 8.5 x 11 inch or A4 paper.
Make sure the packet is STAPLED, not loose or held by clips.
You may include a self-addressed reply postcard which will be mailed to acknowledge receipt of your submission.
Send your submission packet, and the reply postcard, to the Workshops Chair at the Send To address. Allow enough time for your submission to arrive by the indicated Deadline.

Keith Instone // instone@acm.org // 94-12-06