Conference Proceedings Format

Below is the text describing the format. The paper version of the Call actually follows the proper format in its description of this format, so it is much more enlightening. Please refer to that for the definitive format for the conference proceedings, because the text below is NOT in the conference proceedings format.

LaTeX, Word and FrameMaker templates for the conference proceedings format are available.

Conference Proceedings Format

Author(s) Name(s)
Line one of contact address
Line two of contact address
Line three of contact address
Contact phone number and
E-Mail address

ABSTRACT

Most submission categories require a brief abstract.

KEYWORDS: Guides, instructions, author's kit, conference proceedings.

INTRODUCTION

The proceedings of CHI '95 represent the final archival record of the conference. As in previous years, we are striving to give the book a single, high quality appearance. To do this, authors must follow some simple guidelines. In essence, we ask you to make your paper look exactly like this section of this document. You should match the type style, type size, line spacing, indentation, and layout format as closely as you can: Title area: 1 column, 5.9 cm length, 17.8 cm width. Text: 2 columns, column length 23.2 to 24 cm, column width 8.5 cm. Paper: A4 or 8.5"x11". Center image on page. Font: 10 point font set on 11 point line, Times Roman or closest available family. Figures: placed in text, may extend across both columns to a maximum width of 17.8 cm. Your submitted material will be photographed 1-to-1 (no reduction) for printing. We have included here recommendations to help you match this sample with the facilities you might have, such as TEX, Script, an Apple Macintosh, or an impact printer.

TITLE AND AUTHORS

The title, authors' names and affiliations run across the full width of the page. We also recommend phone number and e-mail address, if available.

RE: THE ABSTRACT

Each paper should begin with an abstract, followed by a set of keywords, both placed in the left column of the first page under the left half of the title.

FIRST PAGE COPYRIGHT NOTICE

Remember to leave at least 2.5 cm of blank space at the bottom of the left column of the first page, as on this page. We must have this space for the copyright notice.

SUBSEQUENT PAGES

For pages other than the first, start at the top of the layout sheets, as indicated, and continue in double-column format.

SECTIONS

The title of a section should be in Helvetica 9 point bold in all capitals.

Subsections

The title of subsections should be in Helvetica 9 point bold with only the initial letters capitalized. (Note: Words like "the" and "a" are not capitalized.)

Subsubsections. The last three paragraphs illustrate the format for dividing papers into sections, subsections and, if necessary, subsubsections. The heading for subsubsections should be in Helvetica 9 point italics with initial letters capitalized. (Note: Words like "the" and "a" are not capitalized.)

TYPESET TEXT

Papers should be prepared on a typesetter or word processor. Please do not use your favorite obscure font. We want to produce a book that looks like a book, not like many dissimilar papers thrown together. Please use a 10- point Times Roman font, or other Roman font with serifs, as close as possible in appearance to Times Roman in which these guidelines have been set. The target is to have a 10-point type set on an 11-point line, as you see here. Do not use a sans-serif font (e.g., Helvetica) except for emphasis, headings and the title. The headings should be set, as they are here, in Helvetica 9-point bold and the title in Helvetica 18 point bold. The Press 10-point font available to users of Script is a most acceptable substitute for Times Roman. If actual Times Roman is not available, users might try font Computer Modern Roman. Macintosh users should use the font named Times.

To ensure consistency, right margins should be justified, not ragged. Spelling may follow any consistent dialect of English (e.g., British, Canadian, or American). Hyphenation is at your own discretion. Note the position and spacing of headings in these guidelines, and try to match this as closely as you can. Also try to match paragraph indentation style and distance. Displayed equations should be centered, with optional equation numbers right-justified to the right margin of the column.

TYPEWRITTEN TEXT

As a very last resort, if typesetting facilities are not available, papers can be typewritten. In this case, the text must be prepared on large layout sheets and then reduced 25%. If you MUST pursue this option, please contact the conference office IMMEDIATELY.

FIGURES

Figures must be inserted into the appropriate point in your text. Black and white photographs (not Polaroid prints) may be mounted on the camera- ready paper with glue or double-sided tape. (Please note that even clear tape mounted over figures or text will cause a noticeable smudge; attach figures only from behind.)

Colour figures must be grouped on separate pages so that in the final proceedings they may be collected into a colour section.

REFERENCES AND CITATIONS

Use the standard CACM format for references, i.e., a numbered list at the end of the article, ordered alphabetically by first author, and referenced by number in brackets [2]. (See the examples of citations at the end of this section.) References should be materials accessible to the public (i.e., articles in standard journals and open conference proceedings.) Internal technical reports and theses should be avoided unless easily accessible. Private communications should be acknowledged, not referenced.

PAGE LIMIT

Submissions in different categories have different page limits. For example, papers longer than 8 pages will not be reviewed. Submissions containing unnecessary material will be rejected for that reason.

PAGE NUMBERING, HEADERS AND FOOTERS

Do not include headers, footers (e.g., author name, title) or page numbers in your submission. Page numbers will be added when the Conference Proceedings is assembled.

LANGUAGE AND WRITING STYLE

The written and spoken language of CHI '95 is English as appropriate for presentation to an international audience.

Write in a straight-forward style; use simple sentence structure.
Use common and basic vocabulary (e.g., using "unusual" rather than "arcane").
Briefly define or explain all technical vocabulary .
Explain all acronyms (e.g., User Interface Management System (UIMS)).
Avoid local references (e.g., not everyone knows all city names). If the local context is important to the material, describe it fully.
Avoid "insider" comments. Ensure that your whole audience understands any reference whose meaning you do not describe (e.g., do not assume that everyone has used a Macintosh or a particular application.)
Avoid using "plays on words" and puns. Understanding phrases such as "red herring" requires a cultural knowledge of English.
Use unambiguous forms for representing such culturally localized things as times, dates, personal names, currencies, and numbers.
Be clear when you are using humor. Irony, in particular, can be hard to detect if you are a non-native English speaker.
Avoid the use of gender-specific pronouns ("he," "she") and other words ("chairman," "manpower"). Use inclusive language (e.g., "she or he," "they," "chair," "staff") that is gender-neutral.

OTHER ADMINISTRATIVE INFORMATION

The cover sheet is intended to carry all administrative information for your submission. The material for the proceedings should include only the elements explicitly requested: title, author information and abstract. For example, do not include a "primary contact" in the proceedings material.

INFORMATION AND QUESTIONS

If you have any questions, feel free to contact any member of the Technical Program Committee or the CHI '95 Office.

ACKNOWLEDGMENTS

The author would like to acknowledge the contributions of previous editors in the writing and formatting of this document.

REFERENCES

1. Cole, William G. Understanding Bayesian Reasoning Via Graphical Displays, in Proc. CHI'89 Human Factors in Computing Systems (Austin, April 30-May 4,1989), ACM Press, pp. 381-386.

2. Gary, M.R. Optimal binary identification procedures. SIAM J. Appl. Math. 23, 2 (Feb. 1972), 173-186.

3. Garey, M.R. and Johnson, D.S. Computers and Intractability: A Guide to the Theory of NP- Completeness. Freeman, San Francisco, California, 1979.

4. Stoddard, M. Instructions to panel moderators. In 1987 CHI+ GI Author's Kit, C. Office, Ed., ACM, New York, 1987, pp. 4-7.

Keith Instone // instone@acm.org // 94-12-12